SARA MEETING MINUTES - August 9, 2006 (approved September 13, 2006)
Call to Order: Meeting called to order in the SEC clubhouse at 7:30 PM by President Vern Leavitt.
Guest introduction: David Beres, teacher at Alamo School.
General Announcements: Duke City Hamfest will be August 25-26 at the UNM Continuing Education Building, 1634 University Boulevard, Albuquerque. Glenn Mauger bought a coffee urn on eBay, which was on display. This Saturday is the Chile Harvest Triathlon (more later) The Alamogordo Hamfest will be September 2 at the Otero County Fairgrounds, at the north end of town. Appreciation expressed for Dave Johnson's work on the newsletter and website. The phone patch has been working since August 3.
Approval of Minutes: Minutes of the previous meeting were accepted with one addition: after Ed Wood's inquiry about the ARES workload, he offered to help, though not to take it over.
Treasurerís report: (Bill Brundage) Treasurer's report for the period July 12 to August 9: As of the 4th of July there was $3955.35 in the bank account; On August 9, the balance was $3776.14. Of that, $280.08 belongs to TARA, so the club's balance is $3496.06
Report on Incorporation: The 501(c)(3) application has been completed, and is ready to file, lacking only three checks (which were written after the end of the meeting): $10 to the State of New Mexico, $267.20 to Rick Penner for the work in preparing the package, and $300 filing fee to the IRS; total is $577.20. A motion was made, seconded, and passed to pay these and be done with it..
ARES/LEPC report, Jon Spargo:
- Dave Johnson will take flyers to the Duke City Hamfest on that Saturday morning, though if anyone is going up Friday night that would be better.
- Per Bill Brundage: Last year's Hamfest records seem to indicate expenses of $3200 and deposits of $2300. The City paid New Mexico Tech $890 for printing, and USPS $1011. The Club paid USPS $1383. Another $1039 went to RadCom for prizes, $116 for donuts, and $245 to Chartwell's for coffee. Finally there was $20 spent to mail one of the prizes.
- Dave Finley and Bill Brundage are looking into getting Lodger's Tax money from the city, working with Debra Dean. There is an extensive form to fill out, both before and after the event.
- Dave Johnson suggests we give a ticket for the hourly drawing for each questionnaire turned in. Last year there were only 13 including the one from NM5WB.
Chile Harvest Triathlon (Bill Brundage) - There are enough operators volunteered. Friday evening there will be a volunteers' meeting at 6 PM at the city swimming pool; Saturday morning the radio operators are to meet at 7 AM at the corner of El Camino Real and Francisco de Avando (by the park). There will be a lunch after the event, 1 PM on Tech Hill.
The guest who came with Jon Spargo, David Beres, is interested in getting some of his students (and other people) at Alamo into ham radio. The Superintendent (Alfonso Garcia) is himself a licensed ham. Beres needs a copy of the textbook that we used with the Scouts, and will study up and probably take the test at our Hamfest. After some good discussion a motion was made to actively pursue this, and seconded and passed. Dave Johnson will get a copy of the book at the Hamfest in Albuquerque.
Good of the Organization: pictures from Field Day are posted at Radio Shack.
Adjournment: Meeting adjourned at 8:24 PM.
Submitted by Eric Bear Albrecht, W5VZB, Secretary